The Associated Students, Inc. provides funding for the administration and programs operated by the corporation, a variety of college level clubs, and cultural groups. This page is designed to act as a resource, in addition to the Vice President of Finance, to groups that the ASI funds. Below you will find many of the common documents used throughout the year to request/secure funding including the current budget, the support schedule, timelines, and documents for the next fiscal year’s budget process. The ASI Accounting and Executive Senate websites can be additional resources. If you have any questions regarding any of the information on this page, please feel free to contact the Vice President of Finance at 714-278-3295 or asivpfinance@fullerton.edu. The Office of Program Support is also an additional resource on this topic.

Current Budget
2007-2008 Operating Budget & Support Schedule
Financial Handbook for Student Leaders
ASI Check Request
ASI Off Campus Approval
Delegate Contract for Traveling using ASI Fees
Standard Agreement
Executive Senate Budget Report Form
        [ Form Instructions ]

2008-2009 Budget Process

*ATTENTION: Carefully read all of the information below.*

Due to a shortened amount of time for departments and programs to complete their budgets. Attendees of the budget orientation may ask for an extension of the January 11th, 2008 proposal deadline. Departments and Programs must contact the Vice President of Finance via e-mail by 5:00 p.m., Friday, December 14th, 2007. Extensions will only be granted in extreme circumstances. Groups should still have plenty of time to complete their budget proposals. Questions on this matter may be directed to the Vice President of Finance.

Every year, the budget process begins in October and ends in April or May. ASI Programs, funded and funding councils, and other clubs and organizations can request funding for the next fiscal year. The Executive Staff is currently working on a policy concerning the budget process. This policy, if approved by the Board of Directors, is designed to make the budget process run smoother while giving more leniencies to groups who miss deadlines.

The following documents will walk you through the budget process. They also cover ASI policy and criteria the Finance Committee will use to deliberate each request. When creating your proposal, it is important to remember the following:

• Remain committed to the Mission Statement and goals of ASI
• Be conservative and fiscally responsible
• Provide clear, concise justification for your funding request
• Include both the quantitative information as well as detailed descriptions about the nature of your program’s activities and services

Additionally, returning programs will find electronic copies of their current budget (above in the “current budget” section, click on “2007-2008 Operating Budget & Support Schedule” ). To submit a proposal for the next fiscal year, simply open the template that corresponds to your group and enter amounts that relate to the line items your group would like to request. Delete any line items where the requested amount is zero dollars. E-mail the file to the Vice President of Finance with the file name formatted with your program name and fiscal year (i.e. AICA, 2008-2009). To complete the proposal process, you will also need to submit 15 copies of your entire proposal (hole punch and paperclip) to the Executive Offices by the deadline established in the Budget Development Timeline (see below).

It cannot be encouraged enough to read ALL of the information presented on this page very carefully. If you have any questions about budget proposals or the process, please contact the Vice President of Finance at asivpfinance@fullerton.edu, or 714-278-3295.

Budget Process Documents

Budget Development Timeline
Budget Request Format
Finance Committee Proposal Criteria
Budget Policies
Preparation Instructions
Line Item Definitions
Wage Summary

New groups interested in submitting a proposal should set up an appointment with the Vice President of Finance as soon as possible.

Templates
General Template (Admin/Accounting, Executive Offices, Human Resources, etc.)
Fall Spring Operations (Board of Directors, Elections, etc)
Funding Council Template (AICA, ICCs, etc.)
Funded Council Template (IFC, Council of Honor Societies, etc.)
ASI Productions
Children’s Center