Board of Directors Governance and Operations Manager

 

 

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  • Comparable: Administrative Analyst/Specialist Exempt II
  • Department: Student Government
  • Direct Supervisor: Director, Student Government

 

 

Summary

The Board Administration Manager oversees the day-to-day operations and administrative functions related to the ASI Board of Directors, as well as supervising professional and student staff in support of these duties. The Board Administration Manager oversees management of the ASI Board of Directors including advising and interpreting policies regarding Robert’s Rules of Order and the Gloria Romero Open Meeting Act of 2000.

 

The Board Administration Manager supervises one coordinator-level employee who manages agenda development, taking minutes, and distributing materials related to the Board of Directors and its committees. The Board Administration Manager assists in the development of corporate policies, procedures, and resolution statements. The Board Administration Manager will develop training and execute leadership development of the ASI Board membership as directed by the Director of Student Government. Additionally, the Board Administration Manager provides oversight of the administrative processes for the ASI Scholarships and ASI Research Grants programs.

 

Essential Duties and Responsibilities:

 

Board of Directors Management

  • Oversees the management of document flow from Board Committees to the Board of Directors.
  • Oversees the creation and maintenance of action lists, scripts, calendars, and other documents as needed to ensure timely and proper execution of Board functions.
  • Oversees preparation of meeting agendas, minutes, and supporting material for review, distribution, and posting in compliance with ASI Bylaws, policies, and open meeting guidelines.
  • Oversees the timely distribution of material to the Board of Directors.
  • Supports the Board of Directors with meeting arrangements.
  • Supervises a coordinator level employee who executes task assignments related to all areas of Board of Directors support.
  • Supports directives from ASI management regarding streamlining of Board and Committee meetings, including display of documentation materials and technological or other improvements to ensure flow and timeliness of meetings.

 

Policy Interpretation, Compliance & Risk

  • Advises and interprets policy in matters of compliance with Robert’s Rules of Order and the Gloria Romero Open Meeting Act of 2000, including timing of closed sessions and special or emergency meetings.
  • Assists, consults, and collaborates on policies concerning student government, leadership, and management.
  • Leads resolution preparation in collaboration with staff and student leaders.
  • Supports applicable public records requirements and retention of Board documents with applicable staff.

Program Oversight

  • Manages staff direction in the administration of ASI Scholarships and Research Grants.
  • Oversees program processes related to marketing planning, application review, processing and committee administration for ASI Scholarships and Research Grants.
  • Ensures collaboration with stakeholders and campus partners, and compliance with regulatory requirements and related policies and procedures.
  • Leads application process, review, and awards process with the ASI Board of Directors and campus partners (e.g. CSUF Financial Aid, Student Business Services, etc.)
  • Conducts assessment of the programs with relevant staff to ensure compliance with all disbursement and other policy guidelines, as well as continued growth of the programs and reporting of program usage.

 

Leadership Development and Training

  • Coaches and advises student leaders through regular meetings and frequent communication and interactions.
  • Takes part in researching, developing, and implementing effective training and development programs for student leaders, and attends and implements training and development program at times after normal business hours and on weekends, as needed or directed.

 

Supervisory Duties

Directly Supervises:

  • Senior Coordinator, Board Administration

 

This role has the authority to perform or effectively recommend the following functions for the employees listed above:

  • Make decisions on hiring, terminating, or effectively recommend such actions.
  • Assigning work, designating tasks, or giving significant duties to employees using independent judgment and discretion.
  • Reward or discipline of employees, including issuing written warnings, or making recommendations for promotions or disciplinary action.
  • Direct employees by deciding which employees will perform a task and the order in which tasks are completed using independent judgment and discretion and often considering the individual employee’s skills and aptitudes.
  • Adjust employee grievances.
  • Authority to transfer, suspend, lay off, or recall employees, which includes managing time off requests and leaves of absence.
  • This role is held accountable for the performance of the employees they supervise and if employees under the manager’s supervision have performance failures, that may lead to a negative impact on the manager’s employment with ASI.

 

Minimum Education and Experience Requirements:

  • Bachelor’s degree (B.A.) or equivalent from a four-year college or university in student development/counseling, public policy, political science, business administration or a related field.
  • Three years’ related experience and/or training, involving organizational leadership, public service, project management or similar work in the public sector or education sector.
  • Experience supervising students and staff in administration, assessment, and corporate affairs activities and projects.

 

Preferred Education and Experience Requirements:

  • Experience working in or with the CSU auxiliary field is preferred.
  • Experience working with a non-profit Board of Directors is preferred.

 

Knowledge, Skills, and Abilities:

  • Thorough knowledge of modern business administration methods and principles working knowledge of methods and materials used in project management working knowledge of effective student development and public administration practices general knowledge of college union/student activities profession and philosophy.
  • In-depth knowledge of student government, campus recreation programs, activities, and services.
  • Ability to read, analyze, and interpret common technical journals, financial reports, and legal documents; ability to respond to common inquiries or complaints from students, customers, regulatory agencies, or members of the campus community; ability to work with a diverse student and staff population in actions, words, and deeds; ability to work a flexible schedule based on program need; ability to draft articles and reports for publication; ability to address problems and issues constructively to find mutually acceptable and practical business solutions; ability to effectively present information to senior management, public groups, and/or boards of directors.
  • Strong communication skills, the ability to work under pressure often and meet tight deadlines is expected.
  • The ability to work as a part of a team is a critical function of this position.
  • Must have strong computer skills and must have working knowledge of MS-Office including Word and Excel.

 

Core Competencies

  • Critical Thinking/Problem Solving
  • Oral/Written Communications
  • Teamwork/Collaboration
  • Good Leadership
  • Professionalism/Work Ethic
  • Technologically Proficient/Adept
  • Time Management

 

Additional Requirements:

 

Work Environment:

  • Work is primarily performed in an office setting with extended computer use.
  • Occasional exposure to varying indoor/outdoor environments.
  • Interaction with a wide range of stakeholders.
  • Participation in off-campus or after-hours events, meetings, or retreats may be required.

 

Typical Physical and Mental Requirements:

  • Sitting and standing for extended periods: The role involves significant computer work and meetings, requiring sustained sitting or standing.
  • Walking and climbing stairs: Moving around the campus, attending events, and potentially using stairs regularly.
    Lifting and carrying moderate weight: This could include lifting and carrying materials for presentations, events, or production activities no more than 30lbs.
  • Dexterity and fine motor skills: Operating computer equipment, handling small objects, and performing tasks requiring hand-eye coordination.
  • Visual and auditory acuity: Effective communication and interaction in various settings require good vision and hearing.
    We are committed to working with qualified individuals with disabilities to identify and implement reasonable accommodation that would allow them to perform the essential functions of the job. If you have a disability and require accommodation to perform the essential functions of this job, please notify the hiring manager during the application process or upon accepting an offer of employment.

 

Special Requirements:

  • Employment will be contingent on a satisfactory employment history and criminal background investigation.
  • May be required to drive occasionally as needed. Valid driver’s license and current auto insurance must be on file at all times and must meet CSURMA driving standards.
  • Required to be a Mandatory Reporter and sign ASI Mandatory Reporter Form.

 

 

The Associated Students Inc., CSUF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other status protected under federal, state, or local law.