Chief Financial Officer

 

 

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  • Comparable: Administrator III
  • Department: Finance and Accounting
  • Direct Supervisor: Associate Vice President and Executive Director

 

 

Summary

Under the general supervision of the Associate Vice President and Executive Director of Associated Students Inc. (ASI) the Chief Financial Officer serves as the principal corporate administrator of ASI. The Chief Financial Officer, a member of the ASI leadership team, is responsible, with the Associate Vice President and Executive Director and the ASI Board of Directors (BOD), for collaborative management, implementation, and oversight of ASI financial services, facilities, and organizational infrastructure. Specifically, the Chief Financial Officer provides leadership to the functional areas of accounting and finance, administration, and policy development, building engineering, information technology, internal audit, and other administrative functions.

 

The Chief Financial Officer collaborates with university colleagues to support ASI success. This position is delegated a high degree of responsibility, makes recommendations on fiscal policies and procedures and is responsible for supervising and implementing such recommendations upon approval. The Chief Financial Officer serves as ASI administrator in charge in the absence of the Associate Vice President and Executive Director and the Associate Executive Director.

 

Essential Duties and Responsibilities:

Business Operations Responsibilities

  • Oversees the development and implementation of ASI’s major administrative and operational policies, procedures, and projects.
  • Works directly with Associate Vice President and Executive Director to effectively utilize resources and staff by reviewing and assessing long and short-term strategic planning objectives, operational policies, accounting procedures, staffing levels, and general administrative services.
  • Interprets and educates staff and student leaders on ASI fiscal policies, university policies, California Education Code, and Nonprofit Corporate Code.
  • Reviews and provides input and approval for all corporate contracts, as delegated by the Associate Vice President and Executive Director.
  • Meets regularly with department directors to ensure effective management of daily operations. Provides direction and assistance with financial impact of operations and recommends operational adjustments to improve overall service delivery and financial success.
  • Recommends improvements to business processes and overall functions of the organization to ensure best practices and sound utilization of current technology.

 

Fiscal Responsibilities

  • Directs and performs financial planning and review to meet short and long-range corporate needs such as changes in departments, facilities acquisition and development, equipment, personnel, and programs that may have a major financial impact on ASI; develops plans when necessary.
  • Responsible for all cash management activity within the organization to meet short and long-term financial requirements. Examines and translates financial information related to specific business decisions, reports on operating results, cash flow, financial forecasts, restricted fund activities, investments, and related issues.
  • Examines investments and consults with appropriate staff and investment managers regarding investment needs and maximization of investment income. Makes investment recommendations to the Associate Vice President and Executive Director and the Investment Committee of the Board of Directors.
  • Works closely with financial institutions, bond counsel, underwriters, University and Chancellor’s Office personnel, and rating agencies to finance capital acquisitions. Negotiates contracts as required. Ensures that ASI remains in compliance with all requirements related to debt service covenants.
  • Supervises and manages the accounting and finance department, ensuring compliance with all federal and state laws, CSU system requirements, ASI policy and procedures, and GAAP and GAS standards.
  • Participates in formulating and implementing financial and administrative policies, objectives, and programs. Serves as a consultant on financial issues for the Associate Vice President and Executive Director, Board of Directors, management staff, and project personnel regarding financial issues concerning the administration and operation of corporate services and facilities; research issues for resolution of problems; and develops recommendations regarding ASI operations, taxes, policies, services, and operating guidelines.
  • Oversees the multi-entity organization and consolidation of entities for the annual audit. Provides financial support for all required audit functions and ensures the corporation meets the required deadlines for external, university, and Chancellor’s Office Audits.
  • Prepares and manages the annual budget process for the organization.
  • Develops and manages a system of internal controls for sound corporate financial management.
  • In consultation with the Associate Vice President and Executive Director, establishes and maintains sound fiscal records, policies, and procedures.
  • Monitors budgets and reviews financial standing with Controller on a monthly basis, at minimum, within the context of the ASI budget. Responsible for all issues within the overall operation of the Finance and Accounting monthly activity and reporting including payroll.
  • Collaborates with and supports the ASI Assistant Director of Corporate Affairs to ensure efficient and accurate administration of the university’s Instructionally Related Activities funds in compliance with applicable university procedures.
  • Responsible for the insurance renewal annually and review of the coverage components. Participates in the AORMA training to ensure coverage of operations and facilities is adequate.

 

Compliance and Internal Controls

Supervises the Internal Auditor who:

  • Maintains a reporting relationship with the Associate Vice President and Executive Director:
  • Ensures ASI departments maintain compliance with management directives, applicable statements of policy and procedures, and all required university, CSU, and state guidelines.
  • Reports any and all findings concerning weaknesses, improvements, and corrections to Associate Vice President and Executive Director.
  • Ensures audit work is planned, executed, and conducted in compliance with the standards for the professional practice of internal auditing as identified by the Institute of Internal Auditors and applicable CSU standards.

 

Building Engineering

  • Supervises the Director of Building Engineering and Facility Planning who:
  • Ensures the maintenance of all ASI facilities through the effective management of the building engineering department.
  • Collaborates with university capital projects, construction, design, and facility staff on all ASI facility projects and upgrades.
  • Coordinates capital construction activities for the purpose of ensuring that all phases of construction project are completed within specifications and with minimal interruption to personnel and services.

 

Diversity, Equity, and Inclusion

  • Support ASI’s DEI plan in all services and interactions.

 

Supervisory Duties

Directly Supervises:

  • Accounting Manager
  • System Administrator
  • Compliance and Internal Control Auditor

 

This role has the authority to perform or effectively recommend the following functions for the employees listed above:

  • Make decisions on hiring, terminating, or effectively recommend such actions.
  • Assigning work, designating tasks, or giving significant duties to employees using independent judgment and discretion.
  • Reward or discipline employees, including issuing written warnings or making recommendations for promotions or disciplinary action.
  • Direct employees by deciding which employees will perform a task and the order in which tasks are completed using independent judgment and discretion, and often considering the individual employee’s skills and aptitudes.
  • Adjust employee grievances.
  • Authority to transfer, suspend, lay off, or recall employees, which includes managing time off requests and leaves of absence.
  • This role is held accountable for the performance of the employees they supervise and if employees under the Director’s supervision have performance failures, that may lead to a negative impact on the Director’s employment with ASI.

 

Minimum Education and Experience Requirements:

  • Bachelor’s degree in accounting, Business Administration, Public Administration or related field from an accredited four-year college or university.
  • Substantive experience in financial affairs in a non-profit organization.
  • Minimum of ten years of progressively responsible accounting and operational experience in the coordination of business and financial affairs within a non-profit setting.
  • Minimum of seven years supervisory/managerial experience. Experience in identifying, analyzing, and developing solutions to financial and business-related problems.

Preferred Education and Experience Requirements:

  • Master’s degree in accounting, Business Administration, Public Administration, or related field from an accredited four-year college or university is preferred
  • CPA preferred.

 

Knowledge, Skills, and Abilities: 

  • Demonstrated ability to work with ethnically diverse and culturally pluralistic student body and staff.
  • Demonstrated ability to lead during change and to create collaborative working relationships.
  • Excellent oral and written communication skills.
  • Ability to motivate and work closely with college students.
  • Demonstrated ability to utilize current industry standard software and applications.
  • Non-profit and operations management preferred.
  • Strong organizational skills and capable of multitasking.
  • Ability to establish and maintain effective and cooperative work relationships within a diverse campus environment.
  • Addressing others by name, title or other respectful identifier and respecting the diversity of our work force in actions, works and deeds.
  • Addressing problems and issues constructively to find mutually acceptable and practical business solutions; and
  • Respecting the diversity of our work force in action, works, and deeds.

 

Core Competencies

  • Governance, Risk and Controls
  • Leadership and Management
  • Communication Skills
  • Ethics and Professionalism
  • Staff Development and Team Building
  • Strategic Planning and Execution
  • Financial Planning and Analysis
  • Financial Reporting
  • Process Improvement

 

Additional Requirements

 

Work Environment

  • Work is primarily performed in an office setting with extended computer use.
  • Occasional exposure to varying indoor/outdoor environments.
  • Interaction with a wide range of stakeholders.
  • Participation in off-campus or after-hours events, meetings, or retreats may be required.

 

Typical Physical and Mental Requirements

  • Sitting and standing for extended periods: The role involves significant computer work and meetings, requiring sustained sitting or standing.
  • Walking and climbing stairs: Moving around the campus, attending events, and potentially using stairs regularly.
  • Lifting and carrying moderate weight: This could include lifting and carrying materials for presentations, events, or production activities no more than 30lbs.
  • Dexterity and fine motor skills: Operating computer equipment, handling small objects, and performing tasks requiring hand-eye coordination.
  • Visual and auditory acuity: Effective communication and interaction in various settings require good vision and hearing.
  • We are committed to working with qualified individuals with disabilities to identify and implement reasonable accommodation that would allow them to perform the essential functions of the job. If you have a disability and require accommodation to perform the essential functions of this job, please notify the hiring manager during the application process or upon accepting an offer of employment.

 

Special Requirements

  • Employment will be contingent on a satisfactory employment history and criminal background investigation.
  • May be required to drive occasionally as needed. Valid driver’s license and current auto insurance must be on file at all times and must meet CSURMA driving standards.
  • Required to be a Mandatory Reporter and sign ASI Mandatory Reporter Form.

 

The Associated Students Inc., CSUF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other status protected under federal, state, or local law.